RESEARCH AREA SPACE REGISTRATION
The Department of Environmental Health and Safety (EH&S) is requiring all research spaces to be registered using the online Hazard Assessment Signage Program (HASP). While Facilities Services Space Inventory accounts for room function and type, Research Area Space Registration accounts for hazards present in rooms to facilitate regulatory compliance, identify training requirements, communicate hazards, and improve emergency response.
ACCESS THE ONLINE HASP SYSTEM HERE
***Note, if you do not see the HASP icon when you click the link above, then it means you have not been authorized to use the system yet. See the information below on how to get started using HASP.***
When Do Research Areas Need To Be Registered Using The Online HASP System?
Research Area Space Registration is now in effect - all research areas need to be registered using the online HASP form by March 31, 2009. You can complete the space registration process for your research areas by filling out the HASP Data Entry Form and sending it to your Department Safety Representative, or to Joanna Lynch, by email: jl72@cornell.edu, or print out a copy and send it by campus mail to Joanna Lynch, Environmental Health & Safety, 395 Pine Tree Road, Suite 210. You can find out details on the current HASP sign from this pdf document. You can view the online training program - Research Space Registration Using HASP - on Blackboard.
Which Research Areas Need To Be Registered?
Currently only the research area room types listed in the table below (identified with Space Inventory room codes) will need to be registered.
Who Has Responsibility For the Registration Process?
The following outlines responsibilities for implementation of Research Area Space Registration using HASP:
- The Department of Environmental Health and Safety is responsible for:
- Providing information and training on the HASP system.
- Providing guidance and assistance on the identification of hazard types.
- Providing information, training, notifications, reports, and updates from the information provided.
- Deans and Department Chairpersons are responsible for:
- Ensuring that research areas within their departments and units are registered in a timely manner upon notification by EH&S and updated annually.
- Principal Investigators and Research Area Supervisors are responsible for:
- Registering (or designating someone to register) their research areas using HASP in a timely manner upon notification by EH&S.
- Updating their Research Area Space Registration using HASP when any new hazards or significant change of existing hazards occurs.
- Updating their Research Area Space Registration annually in a timely manner upon notification by EH&S.
What Is The Registration Process?
Research areas must be reviewed and registered on an annual basis and upon notification by EH&S. The registration process consists of using the online HASP tool and entering contact information, hazards present in the room, risk levels of hazards, access limitations, warning messages, and emergency response information. The entire process of completing HASP for one room should only take a few minutes for each room. Once a research area has been initially entered into the system, annual updates can be completed in less time.
What If The Room Number Type In Space Inventory Does Not Match The Actual Room Use?
If the room number type in space inventory does not match the actual room use, then contact your departmental administrative manager. Room type coding cannot be changed in the Facilities Inventory without their approval.
What If A Large Open Lab Is Sub-divided By Different Principal Investigators, Who Have Different Sets Of Equipment And Hazards?
There are two options to address this situation:
- Option 1: Treat this as one room, report the top 3 PI's, along with the equipment and hazards, in one complied HASP sign and hang the same sign on all of the doors for the large room.
- Option 2: Coordinate with the departmental administrative manager to actually subdivide the space with Facilities Inventory to issue additional room numbers. Room number signage as well as HASP signage would be required for each space.
What If A Room Is Missing From The Inventory?
If the room number cannot be found on your list OR on the Facilities Inventory floor plans, then contact your departmental administrative manager. They will arrange with Facilities Inventory to have the room added to the floor plans and provide proper room type coding.
Getting Started With Research Space Registration Using HASP
EH&S will be reaching out to Department Safety Representatives (DSRs) and Building Coordinators to facilitate the implementation of Research Area Space Registration beginning in the Spring of 2009. Before getting started, persons completing the registration process (DSRs, Building Coordinators, Principal Investigators, research staff, or other college and department designated personnel) will first need to be given authorization to the HASP system for their organization, building, department, and/or specific rooms. To obtain authorization for specific areas, please contact Joanna Lynch at jl72@cornell.edu.
For more information on using the online HASP tool and how to get started with the program, see the HASP Help Document. You can view the online training program - Research Space Registration Using HASP - on Blackboard.
If you have any questions or encounter errors any errors with the HASP system, then please contact Joanna Lynch at jl72@cornell.edu.
The list of space inventory room types of interest that will be required to complete annual Research Space Registration using the online HASP tool, can be found in the table below:
NUMERICAL LISTING BY SPACE INVENTORY ROOM TYPE NUMBER
ALPHABETICAL LISTING BY SPACE INVENTORY ROOM TYPE NAME
| Space Inventory Room Type Number | Space Inventory Room Type Name |
| 570 | Animal Quarters |
| 575 | Animal Quarters Service |
| 241 | Auto-Tutorial Laboratory -Dry (water not available within room) |
| 245 | Auto-Tutorial Laboratory-Dry Service |
| 240 | Auto-Tutorial Laboratory-Wet (water available within room) |
| 246 | Auto-Tutorial Laboratory-Wet Service |
| 215 | Class Laboratory Service-Dry (serves a 'dry' lab) |
| 217 | Class Laboratory Service-Wet (serves a 'wet' lab) |
| 212 | Class Laboratory-Wet (water available within room) |
| 210 | Class Laboratory-Dry (water not available within room) |
| 260 | Department Special Service |
| 560 | Field Building |
| 580 | Greenhouse |
| 585 | Greenhouse Service |
| 270 | Incubator Laboratory |
| 230 | Individual Study Laboratory |
| 235 | Individual Study Laboratory Service |
| 236 | Individual Study Laboratory Service-Practice |
| 231 | Individual Study Laboratory-Practice |
| 250 | Non-Class Laboratory (Research) |
| 255 | Non-Class Laboratory Service (Research) |
| 242 | Remote Instruction Laboratory |
| 247 | Remote Instruction Laboratory Service |
| 860 | Service Laboratory |
| 220 | Special Class Laboratory |
| 225 | Special Class Laboratory Service |
| 840 | Surgery |
| 850 | Treatment |
| 273 | Walk-In Coolers or Walk-In Freezers |
| 272 | Walk-In Environmental Chambers |
For more information about this page
contact: Joanna Lynch.
